Collaborative Testing Services' Subscription Information and Policies
These Subscription Policies apply to all tests on this CTS Web site. Note that each CTS Web site has its own Subscription Information & Policies that pertain to the tests offered on that site.
The prices listed beside each test are in U.S. dollars and include all samples for a complete year of tests (e.g., if the test frequency is four times per year, the price covers all four shipments). The price charged is determined by the address to which CTS ships the test samples.
The same terms are offered to all subscribers; CTS does not offer pricing discounts.
To guarantee your subscription for a full testing (calendar) year, your order must be received no later than the first enrollment deadline posted for a test.
Labs that miss the initial enrollment deadline may be able to enter the programs during the test year for all remaining test rounds. Subscription deadlines are posted for each test, and test fees are prorated when a test is added to the shopping cart.
Participation is on a prepaid subscription basis. A purchase order or payment must accompany the Order. Subscriptions will not be processed until payment/p.o. is received.
Important: If you choose to send a purchase order, please note that purchase orders are billed upon receipt; payment terms are Net Due. Subscriptions do not commence until payment is received. Therefore, test samples will not be shipped until invoices are paid in full.
CTS accepts checks and VISA/MasterCard and AMEX. Checks must be in U.S. dollars drawn on a U.S. bank, made out to Collaborative Testing Services, Inc.
We also accept electronic funds transfers from our international customers. International organizations that wish to send electronic funds transfers should contact CTS for bank information.
Sample Replacement Policy
Requests for replacement of missing or damaged samples must be received no later than two weeks before the data due date. This is the minimum time frame in which we can guarantee you will receive the samples and still be able to complete the test by the deadline.
We suggest all test materials be checked immediately upon receipt. All test samples are packaged independently of the outer wrapping. Therefore, opening the outer package to determine that all the contents are present and in good shape will not compromise the integrity of the test.
This cancellation policy applies to all CTS tests except Forensics tests. Please refer to the current CTS Forensics Proficiency Tests Catalogue or www.ctsforensics.com for the cancellation policy that pertains to Forensics tests.
Samples for CTS interlaboratory tests are made to order, and generally require considerable lead time. Therefore, in order to honor our commitment to our manufacturers, we can not make last minute changes.
Please review all test descriptions carefully. We encourage you to contact CTS with any questions to ensure that your lab subscribes to the tests that best fit your measurement capabilities.
Our cancellation policy is as follows:
1. All cancellation requests must be submitted in writing.
2. No refunds will be issued for tests canceled by a subscriber. Labs may be eligible for a full or partial credit. The lab should contact Subscriber Services to determine how much credit, if any, is available. Credits must be applied to future CTS tests.
3. Credits will expire if not applied within two years after they are issued.
4. Samples are never re-used by CTS and therefore are not returnable. If a customer returns his sample package to our office, CTS will not provide a refund or credit of any portion of the subscription fee. CTS will only reship returned sample packages upon request by the lab, and CTS will reship the package by ground delivery.
5. Failure to remit a test fee and any applicable shipping charges in a timely manner will result in a cancellation of the subscription by CTS.
6. A test may be withdrawn if there are not enough subscribers to ensure the validity of the results; generally, a minimum of 25 participants is required. Test fees for withdrawn tests are refunded in full by CTS.
While all samples are labeled “No Commercial Value” some countries may assess duties and/or taxes. Customs, brokerage, and import fees are not included in the shipping charges or test fees. It is the responsibility of the recipient to pay those charges. Similarly, the recipient is responsible for providing any additional import documents that may be required by custom agencies.
CTS will make every effort to ensure proper delivery of your samples. All samples are sent via selected couriers to assure traceability; we automatically use a tracking service to locate lost shipments. If necessary, the decision to send replacement samples or issue a credit will be made on a case-by-case basis. However, CTS will not issue credits or refunds for samples that are delayed or refused entry into your country, or are unclaimed by the recipient.
Due to the automated nature of CTS' sample packaging and shipping process, international customers may not specify a courier or delivery method. Rather, the customer must accept the shipper selected by CTS. CTS ships sample packages using a standard commercial invoice and cannot honor requests for custom, individual or additional shipping documents.
Participation in an interlaboratory testing program compares a laboratory’s ability to conduct a particular test against other participating laboratories. The consensus results, however, are not a guarantee of performance.
If a sample distributed by CTS for use in a test should prove to be defective, CTS’ liability is limited to replacements of the samples, if time and supplies permit, or a refund of the test fee if the sample cannot be replaced.